¶ Meetingroom Conference Calling and Collaboration
Project Name: Meetingroom Conference Calling and Collaboration
Project ID: PRJ2023-009
Project Location: Global (Belgium, Spain, Moldova)
Est. Start Date: 01/01/2022
Est. Finish Date: 31/11/2022
Project Sponsor: IT
Business Unit: IT
Equip meeting rooms across Belgium, Spain, and Moldova with advanced hardware for conference calling and remote collaboration. Integrate large, touch-enabled televisions and tailored audio/video setups in each room to boost connectivity and collaboration. All systems must be fully compatible with Microsoft O365 Teams and Windows 10/11, ensuring smooth integration with existing IT infrastructure.
- Deploy high-quality, touch-enabled televisions for central collaboration displays.
- Install tailored audio and video systems (microphones, speakers, cameras) for clear communication.
- Ensure full compatibility with Microsoft O365 Teams and Windows 11.
- Enable reliable conference calling across all meeting locations: Belgium (10 rooms), Spain (2), Moldova (1).
- Enhance remote collaboration for teams by providing state-of-the-art hardware.
- Provide training and support to ensure strong adoption and efficient use.
Project scope is the procurement and installation of hardware upgrades in 13 meeting rooms. Solution must be compatible with Microsoft O365 Teams and Windows 10/11, limited to meeting room environments and specific collaboration requirements. Minimal disruption to operations, with adherence to local schedules.
- Procurement and installation of touchscreen televisions
- Assessment of room size and optimal AV configuration
- Deployment of conferencing systems, ensuring full compatibility with Microsoft platforms
- Integration with IT infrastructure and collaboration platforms
- Bandwidth upgrades if needed
- Coordination with local IT and facility teams for scheduling
- Training materials and user guides for new setups
- Post-install system testing and QA
- Upgrades/replacements unrelated to meeting room environments
- Structural changes/major renovations beyond hardware installation
- Long-term remote conferencing software management
- Ongoing maintenance or long-term support after initial stabilization
- Hardware outside remote collaboration use in meeting rooms
Proposal may be withdrawn if not accepted by 01/09/2021